A form available at the circular counter (free of cost) may be filled up offline by students for renewal and fresh membership. The filled-up form with attachment of necessary documents has to be submitted along with a passport size latest coloured photograph in Library at Circulation counter after duly attested by the Principal/Provost of the respective Halls during working hours from 8.30 AM to 4.00 P.M.

            The selection of the books is based on the suggestions/requests received from the faculty members, Hony. Librarian may also recommend/select some books based on book reviews etc. Books/ Textbooks are recommended in the different syllabi of the courses. Requests are received in the prescribed format of in-charges of different sections, through the online link provided on the Library Web page/E- mail/by hand. The purchase committee prepares a consolidated list after checking the available budget for the purchase of books, as the Budget is the most important component in document selection. Then the list is checked from the Library Catalogue/OPAC to ensure avoidance of duplication. This list is finally approved by the purchase committee.

II. Funds:

            There is a separate fund of Library/Book Bank University Polytechnic which is realized from Students issuing membership fees and Text Book as study material for a session.

          The realized income is deposited on the same day in SBI, AMU Account under allotted Code Number from A/C Section AMU.

            This fund of Book Bank is utilized by the Principal/Hony. Librarian according to the need and especially purchasing of Books for Book Bank with emphasis on the overall requirement and updating the new issues of Books.

III. Ordering

            As per the requirement of faculty members, as described earlier, the list of books for purchasing is prepared. This list is placed before the purchase committee of Library/Book bank as annexure-1. when the purchase committee finalizes the list of same is sent to Maulana Azad Library for purchasing of Books from the funds of Books Bank University Polytechnic. The rest of the process of purchasing is commanding the staff of Maulana Azad Library as per rules prescribed

IV. Bill Processing:

            The bill (s) of purchase of books is not processed until and unless the books are received from the Maulana Azad Library. Once the books are received in the Library University Polytechnic, the book(s) are physically checked for any defect in printing, wrong pagination, torn pages, etc. If any default is found, then in such cases those books are returned to Maulana Azad Library for replacement.

            The books are also verified with the order list such as Author, title, edition – number/Indian /Foreign, paperback. The bills received from the vendors are thoroughly verified & checked for price verification, All the relevant information is verified by the Principal/Hony. Librarian and then send to returned back  Maulana Azad Library for payment.

V. Accessioning:

            The books are accessioned in the Accession Register. The Accession Register is the    Permanent record in the Library about each document forming part of its collection. Entry for each book is made in the Accession Register which has all the relevant details of a book such as the name of the author, title, publisher, year of the publication, cost of the book, vendor, etc. and this/these accession numbers is/are entered on the books and bills, which is verified by the Hony. Librarian.

            Book(s) once accessioned, the bill(s) are processed by the Section Officer (Account) of Principal Office forwarded by Hony. Librarian and return to the Maulana Azad Library Account Office for Payment.

            The M.A. Library sends the letters to LIBRARY UNI. POLY. Journal’s list and previous fund allocation. Faculty Members may recommend the journal titles according to UGC guidelines from their area of subjects/specialization and submit them to the head of the department or to the concerned authority.

             If the books are not returned in time, a fine of 50 paisa/- per day per book for one month after that 1/- per day per book shall be charged until the book(s) is/are returned. The fine/cost of books shall be deposited in cash with the Library  University Polytechnic head of the account. The maximum fine shall be the cost of the book. The deposit slip is pasted in the cash book and this is verified by Hony’ Librarian and Principal University Polytechnic.

         The stationary and consumable items are provided by the principal office for official purposes only as per the requirement of the Libray

            The old edition of Books is weeded out after an interval. For this, Library Purchase  Committee is set up headed by The Principal, Hony Librarian University Polytechnic, Librarian/Representative of Maulana Azad Library, and all Committee Members. Further, the proposal is sent to a higher authority.

            The Library/Book Bank University Polytechnic also maintains some specific registers of permanent and non-permanent records for ex. Accession Register, Books Issuing Register (Student and Staff), Cash Book, etc.

            A notice board has been put outside for new updates and notice about Library/Book Bank the same is also uploaded on the webpage of Library.

          (https://www.amu.ac.in/libraries/library-book-bank-university-polytechnic)