Electrical Engineering Section

SOPs

Dept. data last updated on :16/05/2023

(SOP) Electrical Engineering Section Cleanliness

STANDARD OPERATING PROCEDURES (SOP)


Electrical Engineering Section Cleanliness


Smart Class Room Cleaning:

Task

Frequency

Dust mop tile floors

Daily

Disinfect door handles (inside and outside)

Daily

Empty trash receptacle

Daily

Straighten and clean furniture

Daily

Clean chalk boards and chalk trays

Daily

Dust monitor/overhead projector

Daily

Check for burned out lights

Daily

Damp mop floor of classroom

Weekly

Wipe all horizontal surfaces, including students’ desks

Weekly

Wash trash receptacles

Monthly

Dust light fixtures and clock

Monthly


Laboratories Cleaning:

Task

Frequency

Dust mop tile floors

Daily

Wet mop on floors

Daily

Empty trash/waste pot

Daily

Straighten and clean furniture

Daily

Disinfect and clean all sinks and fixtures

Daily

Clean all working surfaces

Daily

Dusting of machine/Equipment’s

Daily

Clean walls, doors and windows

Weekly

Wash trash receptacles and sanitary boxes

Weekly

Dust ceiling and light fixtures

Monthly


Office and Staff’s Chamber Cleaning:

Task

Frequency

Empty trash receptacle

Daily

Mop floor & dust mop

Daily

Dust mop and wet mop entire floor

Monthly

Wipe down window ledges

Monthly

Wet mop tile floors

Monthly

Dust ceiling area and light fixtures

Monthly

Wash trash receptacle

Yearly


Extra-Curricular Activity


Notification of Extra-Curricular Activity


Notices related to Extra-Curricular Activity are put up on the EES office notice boards/website and for inviting the students to participate/register under Extra-Curricular Activity

Registration


Interested students can register themselves using the given web portal or in the office of Electrical Engineering Section.


Facilitating Differently Abled Students


  • Academic activities which take place are made accessible to people with mobility.

  • Written materials are provided to supplement lectures, tutorials and laboratory sessions. Announcements regarding class times, activities, field work, industry visits etc., are given in writing as well as verbally. Key statements and instructions are repeated or highlighted in some way.


Industrial Visit


Seeking Permission


  • Contact to the Industries by writing a letter showing interest in visiting and seek their permission for the visit.

  • Mentioning a tentative schedule of visit, number of visitors, advantages of the visit to the students as well as Industry.


Notification and Approval


  • After receiving a positive reply from the Industry/Company, notice is put on the EES Office notice board regarding visit and interested students are asked to submit consent form (signed by parents) by stipulated date.

  • An Approval is taken from the University for availing the transportation facility and refreshment of students and faculty members who are going for the trip.

  • Approval must also indicate the exact schedule of the visit.

Going for Visit


  • The concerned transporter (CAW, AMU/private is informed by giving letter/order for hiring his services to provide transport on the stipulated date, place and time.

  • The attendance of the students is collected prior to start of travel.

  • The concerned person or organizers are contacted and necessary formalities are completed.

  • After the visit, a detailed report about the visit along with photos is submitted to the In-charge’s office.

  • Training & Placement Office and Carrier Counselling


The University Polytechnic has Training & Placement Office (TPO) cell which is associated with Training & Placement Office (General) of the University.


The TPO cell invites speakers from the industry/organization for the Guidance & Motivation of the students.


For further detail: https://www.amu.ac.in/training-and-placement/tnp-university-polytechnic


Training and placement officer, University Polytechnic

Dr. Mohd Faisal Khan

Mobile: +91
9897439890

Email: mfaisal_khan@yahoo.com


Seminar/Workshop/Conference


Preparation


Preparation for the seminar/workshop/conference involves a number of activities listed below:


  • Constitute Organizing Committee with the approval of the Principal/BOS.

  • Organizing Committee prepares the event schedule.

  • Determine the budget available to host event &sources to raise the funds.

  • Determine the theme/topic to be discussed at the event.

  • Identify target group and number of participants required.

  • Secure venue– (site visit of venue to ensure it is adequate).

  • Finalize event details – (breaks, resources needed).

  • Contact relevant funding agencies, Departments/Organization/industries or target group to inform them of event (time, date, venue, duration, break information). Send email(s) to target groups for participation.

  • Follow up onto ensure the information was received.

  • Finalize list of persons attending the event.

  • Source and prepare all necessary resources needed by organizer and Presenter – (books, manuals, projectors, name tags, etc.).

  • Secure caterer to provide meals if not included in venue package.

  • Contact Accountant and request Local Purchase Order.

Budget:


Funding is an integral part of any event, the amount of funding available for the hosting of the event will determine a number of factors in planning the event.


  • Venue

  • Duration

  • Number of participants

  • Equipment–(Presentation Media)

  • Informational packets/Materials/certificates

  • Availability of refreshments

Points to consider:

  • Expertise/strong research background

  • Ability to convey knowledge to a large audience

  • Do not invite speakers that are aligned with a particular cause/group

  • Honorarium

  • Travel expenses

  • Identify alternative speaker as a precaution